FOA Treasurers

26 June 2012

Jo Hart FCCA, co-Treasurer, explains the role of the FOA Treasurer:

Main duties
“I am co-Treasurer of the FOA with Louise Settle.  Louise sorts out all the day-to-day transactions in playground, issuing cheques for expenses and collecting takings from the various events.  She then tells me of the transactions and I keep the accounts on a spreadsheet.

“Normally each event committee will organise their own finances but at the bigger events, Summer Fete and Christmas Bazaar we issue the floats and count the money once the stalls are finished.  A team of 5 of us can usually get the money counted and banked by 6pm on the day of the event so long after the last cup cake is sold we are still adding up behind the scenes!  The timings do depend on how much Pimms we have consumed whilst counting!”

Reporting and budgeting
“At each FOA meeting I report on any income and expenditure since the last meeting and report the available funds after subtracting the committed costs we have agreed at the previous meetings.  I put a budget together at the beginning of the school year based on the events we have agreed at the FOA meetings and I present it with the previous year accounts at the annual AGM in September.”

Charity Commission annual report
“At the end of the financial year, 31st August, I complete the Charity Commission annual report.  This involves summarising the activities we have held during the year and getting a qualified person to audit the accounts.  Once they have been agreed I file the report online and it is available to view and compare to previous years.  Our charity number is 1024028.”

About Jo
“I took over the role in June 2010 when Sally became Chair and I persuaded Louise (Settle) she would love to help out too!  It can be quite time consuming around the year end and larger events but I am happy to be able to volunteer my time as I am unable to help out in the class or on school trips due to work. I have three children, George & Lucy are at school and Jack is due to join Sept 2013.  I am a qualified accountant and work in Sunbury for an AV company.  I have recently taken up running in order to be able to compensate for the amount of chocolate I eat, but the chocolate is winning!”

About Louise
Louise Settle, co-Treasurer says: “I have 3 sports-mad boys all currently at Ashley. I enjoy badminton, beer and numbers obviously! If you are need expenses refunded please do not hesitate to contact me or find me in the playground (according to my kids I am easy to spot as I am the tallest mum at school).”